Office Safety

The purpose an Office Safety program is to provide guidance to office managers and office staff on the elements of safe office work. The office is like any other work environment in that it may present potential health and safety hazards. Most of these, however, may be minimized or eliminated by designing jobs and workplaces properly, and by taking into account differences among tasks and individuals. Inadequate environmental conditions, such as noise, temperature, and humidity, may cause temporary discomforts. In general, offices are safe places to work, but there are a number of practices that can be very hazardous.

Course Content

  • Safety Statement
  • Risk Assessments
  • Computer Workstation Safety 
  • Electrical Equipment
  • Lighting           
  • Ventilation
  • Illumination
  • Noise
  • Physical Layout/Housekeeping
  • Exits/Egress
  • Fire Hazards
  • Handling & Storage Hazards
  • Office Furniture
  • Office Machinery
  • Ladders, Stands and Stools
  • Office Tools
  • Photocopying Machines
  • Video display Terminals

Course Benefits

  • Encourages employees to take responsibility for their own health and wellbeing
  • Help to prevents illness through increased education regarding health issues
  • Can reduce the impact of personal medical conditions and the affect these can have on the organisation and its productivity
  • Employees feel they are valued within the organisation

Duration: 1 Day

Office Safety

One of the worst office safety offenders is the file cabinet.  Drawers left open are "striking against" hazards; opening a full top drawer when bottom drawers are empty or partly filled can cause the cabinet to tip over.

Office Safety Programs must prohibit standing on chairs to reach high shelves is another dangerous practice; use a step stool or stepladder. And make sure you're not in front of a door that can swing inward and knock the ladder or stool over.

Some offices use rotating duplicators. Watch for fingers and hand hazards, and be careful if you have long hair.

Your office safety checklist must ensure electric typewriters, electric letter openers, paper shredders, and other electric appliances must be grounded or double-insulated. Severe shocks can be received, especially when operating in damp or wet conditions. Wires should not lie across traffic paths, as they are a serious tripping hazard.
Paper clips, pens, pencils, and some kinds of paper can cause slipping hazards, especially on vinyl floors. Pick them up when you see them, even if you aren't the one who dropped them.

Carrying objects that block your view can bring about a serious collision. Be very cautious in approaching a door that can open toward you.

Lifting a load improperly or lifting too heavy a load can result in back injuries and hernias. Your office safety program should address employee training: Lift with your legs, not your back, and get help with heavy or awkward loads.

Let's take a look at drafting or art department office safety hazards. Perhaps compasses or drawing instruments are the worst offenders because of their very sharp points. Knives, paper edges, and paper cutters also require an alert and careful user. Push pins and thumbtacks can produce serious puncture wounds; so can sharp-pointed pencils and drawing pens.

Not often mentioned, but of great injury potential, is horseplay in the office. Rarely is any serious bodily harm intended when workers "fool around.". However, some of the worst injuries, even fatalities, happen because of horseplay occurs in the office. It can happen anywhere, anytime.

Know Emergency Procedures

Last but not least, good office safety includes knowing the locations of fire extinguishers and the proper fire escape route.  Access to extinguishers or escape routes must never be blocked.

Stay Alert to Hazards

Bear in mind that seemingly commonplace office tools and equipment can be real hazards if you do not treat them with alertness and respect.  Office Safety is everyone's concern.